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Creating An Opportunity

  • opportunity

  • sales

Opportunities are potential sales or business development with Accounts.


Creating A New Opportunity

There are different ways to create Opportunities in Gold-Vision the most used options are: 

Option 1 - from the New Item Menu 

From Gold-Vision click the plus button then select Opportunity 


Option 2 - from the Account record

From the Account record click on the plus button, select Opportunity

Opportunity Details 


Estimated Closed Date 

This determines the date when the sales is estimated to be closed as won. The field is used in most cases to create sales pipeline charts. 


Currency 

Gold-Vision supports multi currency options, this enables users to setup sales in different currencies and sales reporting can be created using Local Value. 

Opportunity Base Currency is determined by the User's Base Currency predefined in the Settings area but it can be changed manually when the Opportunity is created. 

Click here to find out how to setup multi currency in Gold-Vision


Source

This shows where the sale has come from e.g. Exhibition, Marketing, Organic Enquiry etc. 

Source options can be changed in the Screen Design for Opportunities.


Probability 

Probability % field is used to calculate the forecast value. 

Closed Lost Opportunities are automatically set to 0% and Closed Won Opportunities are automatically set to 100%.


Stage  

Recording where you are within your sales process can be managed using the Stage field.


Opportunity Stage drop options can be modified in the Screen Design area. To find out more on how to setup drop options click here


Add to Forecast

The Add to Forecast field can be used for sales forecasting.

Forecast Value is a weighted figure which is calculated based on the Probability and Value of the opportunity.

To view the Forecast list go to View Menu then click on Forecast  


Please note that forecast list in Gold-Vision includes values from Events and Bookings as well.


Security

Visibility of opportunities can be controlled via the Security field in combination with the Owner field.

Public: Record is accessible by all users
Team: Record is only accessible to the owner of the opportunity as well as users within the same team as the owner
Private: Only the owner of the opportunity has access to the record


Processing the Opportunity - Closed - Won / Closed - Lost Stages

  • When closing an opportunity the Actual Closed Date will be automatically filled in with the current date. See how to create Sales Reporting here.
  • If an Opportunity is Closed - Won any open quotes belonging to the opportunity will be closed as well and products which have been added to the quote will be visible in the products sales list. To find out more about Quote and Products click here

Tip: System Administrators can change the Probability values in Special Drop Options.